Victoria Racing Club

If you are an Owner with a runner during the 2018/19 racing season at Flemington, please see below for your raceday privileges.
Owners Entry Points at Flemington
  • Members Main Entrance (left of Phar Lap statue)
  •  Flemington Train Station (Platform 1)
  • The Hill Gate (off Leonard Crescent / Platform 2)
Owner with a Runner

For Owners with a runner, please present your Owners' Gold Card or photo ID at an entry point to receive complimentary admission and proceed to the Raceday & Ticketing Office to obtain Members Enclosure, Owners' & Trainers' Lounge and Mounting Yard ticketing (restrictions are listed below).

From two weeks prior to each raceday, owners who are entitled to Members Enclosure ticketing may book Members dining. Please call VRC Customer Service on 1300 727 575 to book.

Owners' and Trainers' Lounge, Members Enclosure and Mounting Yard Passes
It is the responsibility of the Syndicate Manager to collect and allocate all Owners' & Trainers' Lounge, Members Enclosure tickets and Mounting Yard passes on behalf of the syndicate within the horse. Please note: ticketing will NOT be issued to individual syndicate members on behalf of the syndicate.

Owners' & Trainers' Lounge, Members Enclosure and Mounting Yard passes (details outlined below) can be collected at either:
  • VRC Head Office after the final fields have been released
  • Raceday & Ticketing Office on the day of the race.
Any ticketing collected prior to raceday will be recorded and the information forwarded to the Raceday & Ticketing Office.

The Raceday & Ticketing Office will be operational from gate opening times and will close 60 minutes after the last race.

Members dress regulations are strictly enforced within the Members Enclosure. Owners not complying with these standards will be refused entry into the Members Enclosure.
Important Information for Owners
  • Mounting Yard Passes are distributed on a per horse basis by using the formula - 320 divided by the No. of runners in the race (ie. 320 / 10 = 32). Please note 'odd' numbers will be rounded down (ie. 320 / 24 = 13.33; 13 passes will be issued)
  • All Owners involved with winning horses will be invited to the Winners Bar to enjoy the Club's hospitality after the race presentation.
  • All Owners with a runner will be able to enjoy the Club's hospitality in the Owners' & Trainers' Lounge, which is located next to the Mounting Yard.
Owners' and Trainers' Lounge

Access to the Owners' & Trainers' Lounge is as follows:

Will not gain access to the Owners' & Trainers' Lounge Non-Group 1 raceday Will not gain access to the Owners' & Trainers' Lounge.

Owners' Entitlements  Owner WITH a runner on the day   Owner WITHOUT a runner on the day
 Group 1 raceday  Will gain access to the Owners' & Trainers' Lounge from the scheduled race time of their horse(s) until 10 minutes prior to the following race by presenting a VRC issued Owners' & Trainers' Lounge or Mounting Yard ticket.

Will have access to complimentary beverages and limited cocktail style food during their allocated time within the Lounge.
Will not gain access to the Owners' & Trainers' Lounge
 Non-Group 1 raceday  Will gain access to the Owner's & Trainers' Lounge by presenting a VRC issued Members' Enclosure Owners ticket or Owners' & Trainers Lounge ticket. Will be able to access the Owners' & Trainers' Lounge for the entirety of the raceday. Will be issued with one (1) complimentary drink vouchers and access to a cocktail style food offering.  Will not gain access to the Owner's & Trainers' Lounge

Owners' and Trainers' Lounge Dress Code
The minimum dress code is smart casual. Gentlemen 16 years and over must wear a collared shirt. Items not acceptable include t-shirts, singlets, torn or ripped clothing, tracksuit pants, thongs, scuffs, slippers or dilapidated footwear. Owners wishing to access the Members' Enclosure will need to ensure they comply with the Members' dress regulations.
Large Syndicates
In the case of large and/or mixed ownerships, it is the responsibility of the Syndicate Manager to collect and allocate all ticketing amongst the syndicate members for the horse.

The Syndicate Manager MUST collect Members and Mounting Yard passes on behalf of the entire syndicate.

Individual syndicate members will not be able to collect Members or Mounting Yard passes individually.
Transferring Owners Privileges
Owners who will not be in attendance on raceday but would like to transfer their privileges onto a guest must email or fax a signed letter of authorisation stating the race number, horse name and the name of the guest who will be in attendance no later than 1pm on the business day before the race meeting.

A copy of this email or fax will be left at both of the following on raceday:

  • Each racecourse entry point (see above)
  • The Raceday & Ticketing Office.
Please fax requests to the VRC Club Services Department on (03) 8378 0661 or email requests to owner@vrc.net.au.
Owner Entitlements
Owners listed in the racebook are entitled to complimentary admission, Member Reserve access (dress regulations apply) along with Mounting Yard and Owners’ & Trainers’ Lounge access as outlined in the following table: 

No. of Listed Owners Admission, Members Enclosure and Owners' & Trainers' Lounge Tickets Mounting Yard
1 4 per owner Max. of MY per race. (MY = 320 divided by no. of runners)
2-3 2 per owner
Max. of MY per race. (MY = 320 divided by no. of runners)
4-5 2 per owner Max. of MY per race. (MY = 320 divided by no. of runners)
6-10 2 per owner Max. of MY per race. (MY = 320 divided by no. of runners)
11-20 1 per owner Max. of MY per race. (MY = 320 divided by no. of runners)
Syndicate owned wholly Maximum of 20, issued to the Syndicate Manager Max. of MY per race. (MY = 320 divided by no. of runners)
Syndicate owned in conjunction with other individual owners and/or other syndicates
Syndicates will be treated as one Owner. However, will be entitled to receive any additional Owner Tickets available after all Owner benefits have been accommodated. If there are multiple syndicates, any additional Owner Tickets will be distributed equally amongst the syndicates
Max. of MY per race. (MY = 320 divided by no. of runners)
Trainers and Jockeys
All trainers and jockeys who have a runner on raceday are entitled to two complimentary Members’ Enclosure Passes.

These can be collected from VRC Head Office after the final fields have been released or at the Raceday & Ticketing Office on raceday.
Please be aware:
  • Owners of horses that have been scratched are not eligible for any privileges (discretion will be used only for people that have travelled long distances).
  • Only the Syndicate Manager can collect passes on behalf of the syndicate unless the Club is notified prior to raceday.
  • In the case of large syndicates, it is strongly recommended that the Syndicate Manager contacts the Club prior to raceday, providing the names of attending syndicate members who are eligible to receive raceday ticketing subject to the above policy.
  • Owners not in attendance are not able to have their privileges transferred unless written authorisation is received by the Club, 1pm the day prior to the raceday.
Contact
  • Jason Lougoon on (03) 8378 0675
  • Peter Busse on (03) 8378 0672
  • Grant Forbes on (03) 8378 0671
  • Fax (03) 8378 0661