Freedom of Information Part II Information Statements
Racing Victoria (“RV”) releases a large amount of information online, via print publishing, as well as person-to-person service. These Freedom of Information Statements demonstrate how RV is making information readily available to the public.
The statements listed below outline the functions of RV and provide a non-exhaustive list of the types of information and documents we hold in relation to our functions and a structured means to easily access information about key services, functions and reports.
If you cannot find the information you are searching for after reviewing these statements and conducting a search of our website at www.racingvictoria.com.au please contact our Customer First team at: firstname.lastname@example.org or 1300 139 401. In some instances, we may be able to provide you with the information you are seeking without requiring you to make a formal request for access.
Statement 1 – Organisation and Functions
Under section 3 of the Racing Act 1958 (Vic) (“Racing Act”), RV is the appointed controlling body for thoroughbred horse racing in the State of Victoria. RV is registered as a company limited by guarantee and is certified by the Minister under section 3A of the Racing Act.
The functions of RV are set out in its Constitution and under the Racing Act, this includes the enforcement of the Rules of Racing on certain persons under section 5F.
RV’s objectives are to develop, encourage, promote and manage the conduct of thoroughbred racing by encouraging broad participation and sustainably growing the industry’s economic and social value.
The following pages provide information about RV’s functions and powers, as well as its members, company structure and Constitution.
Statement 2 – Categories of Documents
The types of documents that RV handles include:
- Policies, procedures, rules
- Meeting minutes and records
- Financial records
- Registers, applications and forms
- Audio-visual material
- Racing Operations
- Stewards and Integrity
- Licensing and Registration
- People and Culture
- Media and Communications
- Information Services
- Training and Education
Statement 3 – Freedom of Information arrangements
Under the Freedom of Information Act 1982 (Vic) (“FOI Act”), members of the public have a right to access certain documents held by RV.
Before you make a request we encourage you to check if the information or document you are seeking is already publicly available, such as in our annual report, policies and procedures or via www.racing.com, for example, if you are seeking race dates, race results, horse form, stewards reports etc.
If you cannot find the information or document you are seeking, we encourage you to contact us and ask if the information or document you are seeking is available or can be provided to you. In certain circumstances we may be able to provide you with the information you are seeking without requiring you to make a formal request for access.
Making a request for access
A freedom of information request must be made in writing to the agency that holds the documents being requested and clearly describe the information or document you are seeking access to. If we cannot clearly identify the information or documents you are requesting, we will contact you to clarify your request.
Requests must be accompanied by the application fee, unless you can provide evidence that payment of the fee would cause hardship. Further information on making an FOI request is available on the website of the Office of the Victorian Information Commissioner (“OVIC”): ovic.vic.gov.au/freedom-of-information/for-the-public/making-an-access-request
Requests for documents in the possession of RV should be addressed to:
Racing Victoria Freedom of Information Officer
400 Epsom Road
Flemington VIC 3031
What happens to your request?
Once RV has received your FOI request and application fee (or fee waiver), a decision will be made and communicated to you in writing as soon as practicable but no later than 30 days after receiving your request. However, the FOI Act does allow for extensions of time in certain circumstances.
If the information contained in the document/s you are seeking fall within certain exemptions, RV is required under the FOI Act to consult and seek the views of third parties. RV is not required to consult where it is not practicable, would cause distress, is likely to endanger the life or physical safety of a person or is otherwise unreasonable in the circumstances. Where RV is required to consult, it may extend the time for processing your request by up to 15 days.
If you wish to seek a review or make a complaint about an FOI decision made by RV, these can be made to OVIC. Information on the review and complaints process is available on OVIC’s website: ovic.vic.gov.au/freedom-of-information/for-the-public/reviews-and-complaints
Statement 4 – Publications
RV produces a range of publications, many of which can be accessed on the RV website – for example, guidelines, rules, application forms, stewards’ reports and policies.
A range of reports including RV’s Annual and Financial Year reports are published here: www.racingvictoria.com.au/about-us/annual-reports
RV publishes a directory of licensed trainers, jockeys, apprentice jockeys, farriers and approved rider agents and racing managers here: www.racingvictoria.com.au/the-sport/directory
RV also publishes the decisions and reasons of the independent Racing Appeals and Disciplinary Board (RAD Board) here: www.racingvictoria.com.au/integrity/rad-board
If you require assistance to find a publication please contact our Customer First team at: email@example.com or 1300 139 401.
Statement 5 – Rules, Policies & Procedures
RV has a range of policies and procedures that govern our daily operations as well as our key functions, these include:
Statement 6 – Report Literature
RV publishes an Annual and Financial Year Report. Copies of this report for each of the years 2007 – 2018 inclusive are available here: www.racingvictoria.com.au/about-us/annual-reports
RV regularly publishes industry news on its website www.racingvictoria.com.au/news and publishes a monthly industry magazine for industry participants ‘Inside Racing’.
Other industry reports published are:
Both reports are published here: www.racingvictoria.com.au/about-us/annual-reports